Report an Absence, Late Arrival, Change of Transportation, Early Release

Absence 

If your child will be absent from school, please notify us by 9 a.m. of that school day by using the attendance form that you can fill out online and send to us electronically.  

If you have encounter technical difficulties you may also:

  • call the attendance line: 703-757-3030
  • email ColvinRunElem.Attendance@fcps.edu

Families of absent students who are not reported absent will be notified.

Virginia State Law

Virginia State law requires that each student who is absent from school must be reported each time by a responsible person. An excused absence is one for which parents/guardians have prior knowledge, consent, and a legitimate reason. Legitimate reasons include: illness of the student, death in the family, and observance of a religious holiday. Absences for family and student vacations are unexcused. According to School Board Regulation 2234, after the fifth unexcused absence, the school is to refer the student to the attendance officer.

Dental and Medical

Dental and medical appointments are excused; however, we ask that such appointments be kept to a minimum during the instructional day. If a child must leave early for a medical or dental appointment, parents are requested to send a note in advance and must sign the child out in the office at the appropriate time. To protect instructional time, students will not be called to the office until a parent arrives at school to pick them up. Please allow sufficient time for your child to get to the office in order for you to arrive on time to your scheduled appointment.

Unexcused Absence

Absences for family and student vacations are unexcused. Students are responsible for completing any missed assignments. Teachers will provide the student and parent or guardian with missed work but are not obligated to provide assignments prior to family or student vacations.

Tardy, Early Release or Transportation Change

If your child will be late to school or needs to be released early, please use the online form to let us know by 9 a.m. on that day. If your child will need a change in transportation after school, please use the same online form to let us know by 2 p.m. on that day. 

Tardy

Tardy students arriving at school late must first report to the office for correction of attendance records. Car riders arriving tardy should be accompanied into the office by a parent/guardian. The first bell rings at 9:15 a.m. Teachers begin the instructional day at 9:20 a.m. Students who arrive in their classroom after 9:20 a.m. will be marked tardy. Students who are repeatedly tardy in a school year will have a letter placed in their school file. If the student continues to be tardy a meeting with the principal, counselor, student, and parent will be held to discuss the situation.

Early Release

If a child must leave early, parents are requested to use the online form or send a note in advance. Parents must sign the child out in the office at the appropriate time. The note should specify the name of the adult picking up the child if it is not the parent. To protect instructional time, students will not be called to the office until a parent arrives at school to pick them up. Please allow sufficient time for your child to get to the office and for you to arrive on time to your scheduled appointment.

Dismissal times must be before 3:45 p.m.. We cannot accommodate dismissal times between 3:45-4:05. The buses are arriving and we are completing end of day activities.

We will not release any child to any adult other than the parent/guardian or persons listed on the emergency care form. Students may be released to either parent unless prohibited by a court order. If restricted custody has been legally established, a parent must furnish a copy of the custody order to be kept on file in the school office.

Transportation Change

Use the online form to let us know that your child will go home a different way than he/she usually does or if you would like your child to receive a reminder note regarding the change in transportation.